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Boiler emergency preparedness checklist & rental contingency plan

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Accidents happen. It’s just a fact of life. Boilers are incredibly complex machines, with hundreds of intricate parts working together under enormous operating stress. It’s inevitable that things will sometimes go wrong. When there is a boiler emergency, it is always helpful to have a contingency plan.

Don’t get caught unprepared. A little bit of planning will go a long way towards making sure that your boiler problems will be solved quickly and safely. Powerhouse is the boiler emergency expert. We help companies deal with more than 100 boiler issues every single year, so we know exactly what to expect.

From hospitality to food manufacturing, boilers are critical to the operations of many businesses. Plus, we can’t forget the old adage - “Time is Money.” Every moment that your boiler is malfunctioning or nonoperational, it costs your business money. Even more concerning, a faulty boiler can put your team at risk of injury.

We highly recommend that you have a rental contingency plan in place so that you have a head start on any potential issues in the boiler room. We’ve created this short checklist to help you prepare for any boiler emergency.

Your Boiler Emergency Checklist

External Emergency Boiler Connections

One of the main problems with servicing or replacing boilers is that they are often fully enclosed within a building. This is a great safety measure but can cause significant issues in the case of boiler repair or replacement. This is especially true when attempting to quickly supplement or replace a malfunctioning boiler with a rental unit. Make sure to install external boiler connections at your facility so that a portable boiler provider like Powerhouse can quickly and efficiently hook up a replacement unit. Typically a rental boiler requires city water, electricity (if not using #2 oil), fuel, drainage and an output line for steam or hot water.

Check out our article on installing rental boiler connections if you’re interested in learning more about this safety precaution.

Fuel Backup Plan

Make sure you have a backup plan for fuel. For instance, if you’re using natural gas, make sure you have a #2 fuel oil or propane line in place as well. You never know when there will be an issue with a cut or disabled fuel line that can put your boiler out of operation. Additionally, your company could be on a curtailment program for natural gas, which can lead to an unexpected interruption of your primary fuel source. An easily accessible backup plan for fuel can solve this problem in hours instead of days, saving several shifts worth of lost time. All Powerhouse rental boilers come ready to accept natural gas, propane or #2 fuel oil enables complete flexibility when it comes to fuel management.

Emergency Shutdown Procedure

When a unit is taken out of service and powered down, it is imperative that proper procedure is followed to ensure that it is done safely and to prevent damage to the boiler. Establishing a standard procedure for shutting down your boiler in case of emergency greatly reduces the chance that something will be done improperly. While there are some standard practices, each boiler and installation is a little different, so make sure that an experienced engineering team is involved in establishing your procedure. Powerhouse’s team is happy to help if you have any questions.

Lockout-Tagout Procedure

A lot of different people are involved in operating your business, and things can get particularly hectic when something goes wrong. In these cases, it is critical to ensure that not only is the boiler properly powered down, but that it can’t be fired back up, either by accident or misunderstanding. A lockout-tagout procedure ensures that the parties responsible for “locking down” the unit are accountable and that it cannot be fired back up without their approval. This could be the topic of an entire article itself, and there are many different applications of this process. No matter how you do it, establishing some form of lockout-tagout procedure is an important step in ensuring safety in these situations.

Evacuation Procedure

In the worst-case scenario, it may be necessary to quickly get your team far away from a malfunctioning boiler. This may seem simple, but in hectic times chaos can ensue. Make sure that you have clear evacuation signage and messaging, and an effective way of communicating an evacuation to your team. Also, make sure they are well informed about the evacuation procedures and understand the importance of following them quickly and efficiently.

Do Your Research

Don’t wait until you find yourself in an emergency situation to do your research. Find a boiler rental and service provider that can quickly and professionally provide what you need. Speak to them about your specific needs, get estimates and find out what they will need to help you. This will help to avoid a panic situation in which you are forced to choose a less than optimal solution because you don’t have time for thorough due diligence. We’re glad to come out to your boiler room, free of charge, for a Contingency Planning Consultation, to help ensure that you are ready for anything. Contact Us Today!

Now What?

The best thing you can do to prep for a potential emergency is to make sure that you have a contingency plan in place. While you may not be in a position to check every box in the list above, it’s important that you have at least considered each point. The more you plan for a “worst-case scenario,” the less of a “worst-case” it becomes.

If you have any questions about what your business can do to be prepared, please give us a call. We’d love to help you think through your contingency plan to make sure you are in the best possible position if something goes wrong. However, if something does go wrong, we offer 24/7 emergency services should you need them.

Call us to schedule a free Consultation


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